Fleet and Facility Manager.

A leading Japanese multinational company in industrial automation and high-tech equipment development is seeking a Fleet and Facilities Administrator.

Job Purpose

Ensure the company's operational continuity through the comprehensive, efficient, and strategic management of the nationwide vehicle fleet (+300 units) and the administration of general services (facilities) for up to 4 corporate offices. The ideal candidate will coordinate relationships with key vendors, guarantee regulatory compliance, and optimize costs while maintaining high-quality internal customer service.

Key Responsibilities

1. Strategic and Operational Fleet Management (Nationwide)

• Asset Management: Supervise and control a fleet of over 300 vehicles nationwide.
• Maintenance: Coordinate and strictly follow up on preventive and corrective maintenance, ensuring the leasing company fully complies with its contractual obligations.
• Claims & Incident Management: Lead internal tracking for accidents, fines, claims, and procedures with insurance companies.
• Legal Compliance: Guarantee document control and regulatory compliance applicable to the fleet (emissions testing, vehicle taxes, permits, etc.).
• Data Analysis: Develop and monitor key performance indicators (KPIs) regarding performance, fuel consumption, accident rates, and operating costs.
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2. Facility Management and Services Administration

• Operational Continuity: Ensure the proper functioning of services and installations in up to 4 corporate offices (access control, infrastructure, and daily operations).
• Critical Maintenance: Identify, predict, and prevent failures in key systems such as electricity, HVAC (heating, ventilation, and air conditioning), and general maintenance.

Education and Experience

• Education: Bachelor’s Degree in Engineering (Mechanical, Industrial, Electrical, or related field) — Preferred.
• Languages: Indispensable conversational English.
• Experience: 3 to 4 years of previous experience in fleet management and/or Facility Management.
• Availability: Total flexibility to travel nationwide according to operational needs.

Required Technical Skills

• Excel: Advanced proficiency.
• Power BI: Creation and analysis of control dashboards.
• Leasing Knowledge: Solid understanding of vehicle leasing contracts.

Soft Skills & Competencies

• Service-Oriented Attitude: Focus on addressing and resolving the needs of internal users.
• Attention to Detail: Rigor in document control and cost analysis.
• Time Management & Control: Ability to prioritize multi-site tasks effectively.
• Stress Management: Capacity to remain calm and efficiently resolve crises (accidents, service failures, etc.).